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Vendor Assessment
Vendor Assessment
Vendor Assessment is important because it evaluates the credentials of the seller and the quality standards followed during the manufacturing process
Vendor Assessment is important because it evaluates the credentials of the seller and the quality standards followed during the manufacturing process
What is Vendor Assessment on GeM?
After completing your GeM Portal Registration, organizations must undergo GeM
Vendor Assessment, a critical verification process that establishes their credibility.
This process validates the manufacturing standards, financial stability, and
authenticity of the seller or OEM.
Undergoing Vendor Assessment on GeM enables organizations to access features
like brand creation and premium seller status. Ready to enhance your reputation?
Click below to start the assessment today!
After completing your GeM Portal Registration, organizations must undergo GeM Vendor Assessment, a critical verification process that establishes their credibility. This process validates the manufacturing standards, financial stability, and authenticity of the seller or OEM.
Undergoing Vendor Assessment on GeM enables organizations to access features like brand creation and premium seller status. Ready to enhance your reputation? Click below to start the assessment today!
Navigate the GeM Vendor Assessment
Process with Ease
Navigate the GeM Vendor Assessment Process with Ease
Why is Vendor Assessment on GeM Mandatory for OEMs?
The Vendor Assessment Process is essential for ensuring product quality and financial reliability. It acts as a safeguard, verifying that OEMs and sellers meet the stringent quality benchmarks required for government procurement. It allows Manufacturers to Control the action of their resellers by authorising and deauthorizing them from time to time in their specific territory of operations. Most Importantly Vendor assessment on GeM allows control of Brand image.
Exemptions from GeM Vendor Assessment
Exemptions from GeM
Vendor Assessment
Organizations may be exempt from Vendor Assessment on GeM
under the following conditions
Organizations may be exempt from Vendor Assessment on GeM under the following conditions
-
Central/State PSUs
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OEMs with a BIS License for specific product categories, Specifically those holding CML. (List of products under CML & CRS)
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Recommendations from CPSEs or government departments for particular categories and timeframes
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Registered Societies/Trusts with government representation.
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Vaccine manufacturers approved by the Ministry of Health & Family Welfare
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Registered Societies/Trusts with government representation.
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Drug/medicine manufacturers with certified drug licenses
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Medical device manufacturers with valid manufacturing licenses
Required Documents for Vendor Assessment on GeM
Required Documents for
Vendor Assessment on GeM
Below is a checklist of documents you’ll need to complete the Vendor
Assessment Process on GeM. Ensure accuracy to avoid delays
Below is a checklist of documents you’ll need to
complete the Vendor Assessment Process on GeM.
Ensure accuracy to avoid delays
PAN Card Copy
A valid PAN card for the organization is mandatory.
GST Registration
Multiple GST registrations required for various billing addresses.
MOA & AOA or Partnership Deed
For partnerships, submit a deed; for companies, submit the MOA & AOA.
Financial Statements
Profit & loss statements and balance sheets for the last three financial years.
Vendor Principal Agreement Copy
Required if the entity is a dealer or vendor of an OEM.
Form AOC4
Self Cancelled cheque of one of the Director on the cancelled cheque of the Company/Firm Bank Account.
Form MGT7
MGT 7 is an electronic form that is allocated to all the companies by the Ministry of Corporate Affairs for filing details of their annual return. The Registrar of Companies uses to maintain this e-form via electronic mode and on the basis of the statement of correctness given by the company.
Company/Firm Registration Documents
Proof of company registration.
Non-Blacklist Undertaking
A document stating that the organization isn’t blacklisted by any government entity.
Cancelled Bank Cheque
A cancelled cheque from the organization’s bank account.
Experience Undertaking
A document stating that the firm has years of experience in dealing with Govt. Organisations.
Promoters Information
Names, contact details, and email addresses of key promoters.
Banker Reference Letter on Account Performance
Reference letter from Bank verifying that the bank account transacts a good amount of money and pays debts if any and other references.
Copy of Other Documents
Purchased Order copies, Delivery Challans, GRN (Goods Received Note), Invoice for Government Tenders/Businesses for the last three financial years. These documents are required for all the order details filled in the form of government orders and corporate orders.
How to Complete the Vendor Assessment Process on GeM?
How to Complete the Vendor
Assessment Process on GeM?
Follow these steps to successfully complete the Vendor Assessment on GeM
Follow these steps to successfully complete
the Vendor Assessment on GeM
-
Log in to the GeM portal using your User ID and Password.
-
Navigate to “Vendor Assessment” under "My Actions."
-
Select the applicable format for manufacturers or resellers.
-
Fill in details, upload required documents, and proceed with the assessment.
-
Pay the applicable fee for Vendor Assessment.
*(Note: Sellers may repeat assessments before the expiry of validity.)*
Two Stages of the GeM Vendor
Assessment Process
Complete the following two stages to finish your Vendor Assessment Process on GeM
Complete the following two stages to finish your
Vendor Assessment Process on GeM
Desktop Vendor Assessment
Validate your documents, processes,
and production details to complete
your Desktop Assessment
Validate your documents, processes, and production details to complete your Desktop Assessment
Video Vendor Assessment
Showcase manufacturing
capabilities and quality standards
through a live video session
Showcase manufacturing capabilities and quality standards through a live video session
Desktop Assessment for Vendor
Assessment on GeM
Desktop Assessment for
Vendor Assessment on GeM
The Desktop Vendor Assessment is a comprehensive evaluation process where
sellers submit key documents such as production flow diagrams, capacity
reports, supplier ratings, and more.
The Desktop Vendor Assessment is a comprehensive
evaluation process where sellers submit key documents
such as production flow diagrams, capacity reports,
supplier ratings, and more.
Process Capability
-
Process flow diagram of the firm from receiving work order to customer delivery
-
Specific process flow diagram of the products manufactured by the firm of all the value adding processes from Input Raw material to Finished good (For each product category)
Quality
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Document showing name and address of approved suppliers along with last quantity supplied and invoices (if any)
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Document to show supplier performance monitoring system/ supplier rating mechanism
Research & Development
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Document and pictures of R & D centre, showcasing the facilities and process within the centre
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Document and pictures of R & D centre of parent company, showcasing the facilities and process within the centre
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Document showing collaboration with premium R&D institutes for product development/new product/quality improvement
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Patent or copyright of new products
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List and pictures of prototype (if any)
Production Capacity
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List of all the machines involved in the manufacturing process
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Overall monthly manufacturing capacity of the firm including production mix
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Production logs or production summary report for last 3 months to show the monthly utilisation of the capacity against the manufacturing capacity
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Purchase orders of customised item (Customised product for each customer according to specification given by them)
Others
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Rejected Material: Procedure deployed by the firm detailing handling of rejected material during manufacturing process
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Complaints: Document for procedure detailing handling of customer complaints
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Safety: Standard Operating Procedure Manual of safety standards
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Warranty: Sample of product warranty document provided by the firm
Maximize Your Business Potential with
Comprehensive Vendor Assessment
Maximize Your Business Potential with Comprehensive Vendor Assessment
Ready to boost your brand’s credibility with a seamless Vendor Assessment on GeM
Portal? We guide you through the Vendor Selection Criteria and streamline the entire
process, ensuring success every step of the way.
Ready to boost your brand’s credibility with a seamless Vendor Assessment on GeM Portal? We guide you through the Vendor Selection Criteria and streamline the entire process, ensuring success every step of the way.
FAQs for GeM Vendor Assessment
Questions Frequently asked by people regarding the GeM Portal Vendor
Assessment process for Manufacturers & Resellers
Questions Frequently asked by people regarding the GeM Portal Vendor Assessment process for Manufacturers & Resellers
